Guidelines & Tools

AEHDA Gender Policy

This Gender Policy outlines AEHDA commitment to support gender equality.

Through this policy, AEHDA seeks to promote equal realization of dignity and human rights for girls, women, boys and men. Precisely, this policy is intended to improve the clear incorporation of gender in programmatic and organizational practices.


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Created at: 2021-12-27 11:59 PM


The objective of  AEHDA IT Policy is to foster an environment that will secure information within the Youth Health and Development community from threats against privacy, productivity and reputation. This policy creates an effective, professional, legal, ethical and equitable IT usage environment across AEHDA countrywide.  Owned by AEHDA Executive Director, this policy will be implemented by the Provincial Coordinators and Project Managers as well as the respective IT Manager.

This policy is binding on all AEHDA offices, including all incoming staff, contractors or consultants who make use of AEHDA IT resources.   This policy is a minimum non-negotiable set to be implemented in regional offices.

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Created at: 2021-12-28 12:02 AM

AEHDA Beneficiary feedback policy

What is beneficiary accountability and why it is important to AEHDA

Accountability in this context means providing people with the opportunity to understand and influence the key decisions which are made during AEHDA work.

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Created at: 2021-12-28 12:28 AM

Procurement policy & procedure manual AEHDA-2021

This manual is designed to acquaint staff with the procurement policies and procedures of {AEHDA} and provide information about procurement cycle, standards, processes and supporting documentation required to close procurement files for goods and services. {AEHDA} has developed this manual within the context of local conditions, international best practices, donor guidelines and the Afghan laws and regulations. The manual will serve as an on-going reference and guide for {AEHDA} employees in carrying out procurement processes.

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Created at: 2021-12-28 12:47 AM

HR policy AEHDA

This policy ensures that: New positions and vacancies within the organization are staffed in a timely and efficient manner; 

  • The most qualified and suitable person is selected for employment at AEHDA taking into consideration the applicants’ education, experience, knowledge and abilities; 
  • The recruitment and selection process promotes AEHDA’s commitment to workplace diversity; 
  • The recruitment and selection process is open and transparent; 
  • Applicants are treated fairly and equitably; 
  • A professional and coordinated approach to recruitment and selection is taken within the organization Mission and Values
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Created at: 2021-12-28 01:26 AM

Financial Policies & Procedures AEHDA 2021

Excellent financial governance is a necessity for AEHDA and is the responsibility of the entire team. AEHDAO’s policies are meant to provide a necessary structure, a basis for internal control mechanisms, and to maximize staff and Project Coordinator efficiency. Furthermore, they are meant to streamline the organizations’ operations.

The financial and administrative policies and procedures ensure that accurate and reliable financial data is processed and generated by AEHDAO on a timely basis in order to meet our funders’ strict reporting deadlines. In addition, they provide accountability to government, corporate and individual donors. Donors require 100% verification of expenses against receipts. If there are lapses in the system, it can cause concern about the financial integrity of the organization. This, in turn, can lead to greater issues (for example, disallowance of legitimate expenses) that could potentially harm AEHDAO’s overall image with donors....

Please downlod below link for further information.

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Created at: 2022-01-30 02:50 PM

AEHDA M&E Policies and Procedures Manual

Monitoring is the systematic process of collecting, analyzing and utilization of information to a project’s progress toward attainment of its objectives and guide the management in decision-making[1]. Monitoring focuses on when and where a project’s activities have occurred,

Evaluation is assessing methodically and objectively in a systematic way to judge the quality or worth of a project, providing evidence that can be used to improve it or improve the design of future interventions



[1] Gage and Dune, 2009.

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Created at: 2022-03-03 12:50 PM

Project Management Procedures Manual AEHDA-2021

Purpose of this Project Management Procedures Manual

This document is a general policy for AEHDA regarding result-oriented project management. This policy document sets out a normative framework for project management for AEHDA. It sets out the general principles, guidelines and protocols regarding project management AEHDAhas committed to follow. 

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Created at: 2022-03-03 01:37 PM

AEHDA Org Protection from Sexual Exploitation and Abuse Policy (PSEA Policy)-2021

It is with great pride and a strong sense of responsibility that we present the Protection from Sexual Exploitation and Abuse (PSEA) Policy of the Afghanistan Educational & Health Development Aids Organization (AEHDA). This essential policy underscores our collective dedication to upholding the highest standards of integrity, transparency, and accountability in all our humanitarian pursuits.

As stewards of AEHDA’s mission and values, the Board of Directors is committed to fostering an environment where each team member embraces the imperative of preventing sexual exploitation and abuse. This policy stands as a pivotal framework, ensuring that our organization operates ethically and in full compliance with relevant principles and guidelines.


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Created at: 2023-12-14 05:49 PM

Warehouse Inventory Management Policy

It is with a profound sense of responsibility and commitment that we introduce the Warehouse Inventory Management Policy of the Afghanistan Educational & Health Development Aids Organization (AEHDA). This pivotal policy underscores our shared dedication to maintaining the highest standards of ethics, transparency, and accountability in all our warehouse operations.


As custodians of AEHDA’s mission and values, the Board of Directors (BoDs) is unwavering in our commitment to cultivating an environment where every team member embraces the imperative of ethical conduct within our warehouse management. This policy serves as a foundational framework, ensuring that our organization operates in adherence to ethical principles and in full compliance with relevant standards in our inventory management processes.


The Warehouse Inventory Management Policy encapsulates the collective AEHDA, expertise, and best practices of our dedicated warehouse team. It provides a comprehensive set of guidelines and procedures that govern our approach to inventory management, reflecting our steadfast commitment to fostering a warehouse environment characterized by integrity and respect.

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Created at: 2023-12-14 05:52 PM

Sub-Partnerships Procedure

It is with great pride and gratitude that we introduce the Sub-Partnerships Procedure for Project Activities within the Afghanistan Educational & Health Development Aids Organization (AEHDA). This comprehensive guide is a testament to our shared commitment to excellence, transparency, and accountability in all our endeavors.

As the custodians of AEHDA’s mission and values, we, the Board of Directors, are dedicated to fostering an environment where every sub-partner can thrive, contribute, and make a meaningful impact. This procedure is a vital tool to ensure that our organization collaborates effectively, ethically, and in compliance with all relevant regulations.

The Sub-Partnerships Procedure is the culmination of collective wisdom, expertise, and best practices from our esteemed team. It encompasses a wide range of policies and procedures that govern various aspects of our partnership management, from selection and onboarding to performance evaluation and capacity building.

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Created at: 2023-12-14 05:54 PM

AEHDA Organization Anti-Fraud and Corruption Policy

It is an honor to introduce the Afghanistan Educational & Health Development Aid Organization (AEHDA)’s Anti-Fraud and Corruption Policy.

The Anti-fraud and Anti-Corruption Policy purports to drive the performance of coordinated actions against fraud or corruption, promote transparency in administration, deter wrongful conducts and foster commitment of (AEHDA) in a fight against fraud and corruption, and to that end it bases or applies enforceable regulations in each of the provincial offices in which AEHDA operates.

AEHDA has developed this policy and applies it to all staff. This policy requires a heightened commitment.

 I thank everyone who contributed to this policy. We look forward to continuing to engage with and learn from others as we strengthen and refine our approach to this important issue.

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Created at: 2023-12-14 06:22 PM

Child Protection Policy


Many years of conflict have disintegrated the physical, social, and cultural texture of Afghanistan and keep on impacting the lives of children and most of them even don't have access to their basic rights. Child abuse occurs in every country and Afghanistan shows a relatively high incidence rate compared to the neighboring countries. AEHDA believes that access to rights is central for children. All children, regardless of their age, culture, inability, sex, language, wealth, and religious convictions have the privilege of protection from abuse. AEHDA Child Protection Policy is designed to demonstrate a commitment to safeguard children from harm and makes clear to all, what is required with the protection of children. It helps to create a safe and positive environment for children.


The objectives of this policy are to:

  • To provide safety and protection to the children whilst in the care of AEHDA; and
  • To allow all staff the respond to child protection issues positively with more information and confidentiality.
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Created at: 2023-12-16 05:26 PM

Security and Safety Policy


More than two decades of war made Afghanistan, one of the worse insecure countries in the world. This means that a special attention should pay to the security and safety issues while working in Afghanistan. AEHDA Security and Safety Policy is designed in order to decline the security risks and enhance the safety for its employees who deliver the services. This policy makes clear to all employee' which safety measurements should take in specific conditions regarding the security and safety issues.


The objective of this policy is:

  • To create a system and a mechanism through which AEHDA is best able to implement its current and potential projects in various provinces of Afghanistan through a safe and secured situation.
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Created at: 2023-12-16 11:13 PM

AAP Policy

I am pleased to present the Accountability to Affected Populations (AAP) Policy for AEHDA. This document signifies our commitment to ensuring that the voices and needs of those we aim to assist are not only heard but also actively incorporated into our decision-making processes and programmatic interventions.

In an era where humanitarian and development work is evolving rapidly, it is imperative that we prioritize the perspectives and aspirations of the communities we serve. The AAP Policy outlined herein reflects AEHDA's dedication to promoting transparency, inclusivity, and responsiveness throughout all stages of our projects

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Created at: 2024-01-01 04:41 PM